Parts of Excel Screen Window 2007

How to Merge Cell Values

A spreadsheet allows data analysts to organize large amounts of data. One of the most popular spreadsheet applications is Microsoft Excel. Users like the application due to its evolved functionality. One example of Excel's functionality is the ability to merge cell values into one cell. To be clear, Excel does not simply allow you to merge the cells, but it allows you to merge the contents of the cell. The process can shave hours off the data manipulation process.

Instructions:
1. Open the worksheet that contains the cell values you want to merge.
2. Select the new cell you want to merge the contents of both cells into.
3. Type the equal sign followed by an open parenthesis. The equation looks like this (without the period): =(.
4. Select the first cell containing the value or text you want to combine after the open parenthesis, and then type the ampersand sign followed by a quote, a space and then another ampersand. The equation looks like this (without the period): =(cell 1&" "&.

What Does Merging Cells Mean?

A cell is the rectangular space created by a vertical column and a horizontal row, such as in a table or spreadsheet. Merging cells creates a larger cell in the same area that was previously occupied by two or more cells.

Identification
Merging cells combines the contents of two or more cells into a single cell. The resulting cell shares the same reference (name) as the upper-left cell of the original cells and is as large as the combined space of the original cells.
 
Usage Microsoft Office Word and Excel allow users to merge cells that are in the same row or column of a table as long as the cells are adjacent. Merging cells in a row is one way to create text that spans two or more columns. Users can center the text and apply effects to create a title for the columns.

What Does it Mean by Mixed Cell Referencing in Microsoft Excel?

Microsoft Excel is a spreadsheet program that allows you to enter information into cells, and then use that information to create formulas in other cells using a process called cell referencing. By default, when you copy a formula from one cell to another, the cell references will change relative to the change in location for the formula. Mixed cell references work slightly differently, as they will change either the column or the row, but not both.

Relative Cell References Relative cell references are simply a reference within a formula that points to another cell on the spreadsheet. Relative cell references have no special characters and are the default way that Excel handles references. If you have a formula with "A1" in it, signifying that the formula requires the value in cell "A1" and you move that formula two cells below and one cell to the right of its original position, the reference will automatically change to "B3," as "B3" is two cells down and one to the right of "A1."
 

What Is the Purpose of the $ in Excel Formulas?

When the "$" quot; symbol is in an Excel spreadsheet, it changes the immediately following reference in a formula or string from a relative reference to an absolute reference.

Moving the Formula to Another Cell
If a formula or string containing a relative reference is moved to another cell in the spreadsheet, a relative reference moves along with it. If the formula or string contains an absolute reference, moving the formula to another cell makes no difference; the formula still refers to the same cell.
 
Referencing Cells and Referenced Cells The cell with the formula in it is a referencing cell---one that points to or references another cell---and the cell being pointed to is a referenced cell. In cell A3 we can write "=A1," and now A3 points to--and exhibits--the value in A1.
 

Definition of a Cell in an Excel Spreadsheet

Excel is a spreadsheet program developed by Microsoft as part of its Office suite of software. In Excel, an entire file is called a workbook. Workbooks are further divided into worksheets, which are divided into columns and rows, indicated by letters and numerals, respectively. The cell is the most basic unit of Excel, or any other spreadsheet program.

Definition
A cell is the intersection between a row and a column in a worksheet. A cell's location is given by the letter of the column followed by the number of the intersecting row. The intersection of column B and row 12 is cell B12.
 
Uses A cell can be used to display numbers and text in a variety of fonts and formats. Cells can also display the solutions to formulas that are entered into them. These results can also be displayed in a variety of fonts and formats.
 

In Microsoft Excel, What Does 'Cell Referencing' Mean?

Cell referencing points to values in a specific cell or range of cells that you want to include in a formula or copy to another cell in Microsoft Excel.

Types
In A1 Reference Style, letters and numbers represent row and column headings. Columns go from A-IV. There are a total of 256 columns. Rows go from 1-65,536.
In R1C1 Reference Style, numbers represent both row and column headings. The location of a cell is indicated by the letter "R," followed by row number, and "C" followed by column number.
 
Significance New formulas automatically default to relative references. You can use cell references anywhere on your worksheet, on a different worksheet in the same workbook, or in two different workbooks (called a link).
 

How to Calculate Due Dates in an Excel Spreadsheet

Whether you are working on a project with numerous tasks or want to keep track of when your bills are due each month, you can set up Excel to calculate due dates for you. Excel is known for its ability to create complex formulas and equations, but you can use the same capability to calculate dates as well. To calculate due dates, you will need to know starting dates.

Instructions:
1. Open an Excel spreadsheet you will be using to calculate due dates.
2. Create a column for current dates or starting dates. For example, if you have a number of tasks for which you want to find due dates, enter a heading such as "Start Date" in cell "A1."
3. Enter your start dates in the rows below your heading. For example, if your first task starts on June 1, 2011, you would enter "6/1/2011" into cell "A2."
4. Create a second column heading called "Due Date" in column B or next to the first column.
5. Enter your due date formula in the first empty cell under the "Due Date" heading. Enter an equal sign, then click the cell that has the start date, enter a plus sign and finally, the number of days you want to add. Press "Enter." For example: =A2+30

How to Set Up Formulas in Excel 2007

Sometimes you may want to set up Excel 2007 to add, multiply, divide or subtract rows or columns automatically. Other times, you may want the program to automatically average or calculate more complex equations when you insert new data into your worksheet. You can set up formulas for this purpose, all of which follow the same basic principles.

Instructions:
Things You'll Need: Excel 2007, A PC.

1. Click the cell where you want to display the results.
2. Press "=" on your keyboard to start a formula.
3. Add a parenthesis and the name of the first cell you want to include in your formula. For example, your formula to this point should look something like this: =(A1
4. Add the operator -- "+," "-," "*" or "/" -- you want this formula to perform. For example, =(A1+
5. Type the location of the next cell for your formula and repeat Steps 3 and 4 -- minus the parenthesis -- until you have listed all the cells you want to include in your formula.

What Does a Caret Symbol Mean in Microsoft Excel?

The caret (^) symbol usually stands for exponentiation in Microsoft Excel. Exponentiation is a mathematical operation that raises the quantity to a power. It is the second precedence in the Order of Operations. The caret is also used in a function that returns formatting information or it may appear in a converted spreadsheet.

Exponentiation
Formulas use exponents to represent multiplying a number by itself, for a set number of times. For example, 5*5*5*5 = 5^4. The base of the formula is the number 5. The number 4 is how many times the formula needs to multiply the results by 5. The expression is pronounced "5 to the power of 4 equals 625."
 
PEMDAS The order of operations, otherwise known as "Please excuse my dear Aunt Sally" controls the order that mathematical operations occur. Any part of the formula that is enclosed in parenthesis is calculated first. The next step of PEMDAS is exponentiation, represented by the caret (^). Then Excel calculates multiplication (*) and division (/). The final operations that are calculated are addition (+) and subtraction (-). If the formula contains multiple operators with the same precedence, Excel calculates those from left to right.

How to Use MS Excel to Report Progress

Use MS Excel to track progress toward a goal.

Microsoft Excel is spreadsheet software used for calculations ranging from simple arithmetic to complex statistical and engineering formulas. One of Excel's major features is the ability to create charts, graphs and other visual representations of data. A chart or graph makes it easier to draw conclusions about data and to track progress toward a goal. Teachers and business leaders use Excel to track progress toward students' grade goals or a company's sales.Instructions:
1. Enter the data into the spreadsheet. For example, if the purpose is to track progress toward a grade, type the name of the student along with the goal grade for each exam. Label the columns and rows with the student's name, grades and goal grades.

How to Use Excel to Make a Percentage Bar Graph

Excel offers several two- and three-dimensional bar graphs from which to choose.

Presenting your data in a bar graph can amaze, amuse or intrigue your audience if presented well. You can turn virtually any data into a chart or graph with Excel. If you organize your data correctly before you create the graph, Excel will automatically turn that data into an attractive graph with a few inputs from you.


Instructions:
1. Open Excel to a blank spreadsheet.
2. Enter your numbers in cells in table form and add labels for each column and row. For example, if you want to compare men to women and the percent who smoke vs. the percent

How to Make a Graph in Excel With Two Separate X Bars

Make a graph in Microsoft Excel with two separate "x" bars to display two different data sets within the same graph interface. Excel creates graphs and charts based on data you input into spreadsheets. If you input data into two separate sets of columns, Excel interprets this as two separate graph plots, which you have the option of displaying together as part of a single graph.

Instructions: 1. Open Microsoft Excel. Click the "Folder" icon to open an existing spreadsheet if you need to create a graph from existing data.
2. Type or paste your first set of "x" data into column "A" and the second set of "x" data into column "D." Input or paste the corresponding "y" data into columns "B" and "E." Leaving column "C" blank prevents Excel from interpreting the four columns of data as being part of the same data set.
3. Hold down the "Ctrl" key and click each of the cells you want to be part of the graph. Move your mouse over the "Charts" pane and click the drop-down menu under the type of graph

How to Make a Graph in MS Excel

Microsoft Excel is well-known for its spreadsheet capabilities; Excel 2007 is no different. The software contains numerous built-in formulas that can help users calculate everything from simple math to complex statistical and engineering operations. For those who are not as comfortable with enormous amounts of numerical data, Excel can also be used to create charts and graphs. One of the basic graphs that can be created in Microsoft Excel is a column graph.

Things You'll Need: Basic knowledge of Excel, Data for graph

The Cell

The Cell

An Excel worksheet is made up of columns and rows. Where these columns and rows intersect, they form little boxes called cells. The active cell, or the cell that can be acted upon, reveals a dark border. All other cells reveal a light gray border. Each cell has a name. Its name is comprised of two parts: the column letter and the row number.

In the following picture the cell C3, formed by the intersection of column C and row 3, contains the dark border. It is the active cell.

Important Terms

• Each cell has a unique cell address composed of a cell's column and row.
• The active cell is the cell that receives the data or command you give it.
• A darkened border, called the cell pointer, identifies it.

Workbooks and Worksheets

Workbooks and WorksheetsA Workbook automatically shows in the workspace when you open Microsoft Excel 2003. Each workbook contains three worksheets. A worksheet is a grid of cells, consisting of 65,536 rows by 256 columns. Spreadsheet information--text, numbers or mathematical formulas--is entered in the different cells.

Column headings are referenced by alphabetic characters in the gray boxes that run across the Excel screen, beginning with the Column A and ending with Column IV.
Rows are referenced by numbers that appear on the left and then run down the Excel screen. The first row is named Row 1 and the last row is named 65536.
Important Terms

• A workbook is made up of three worksheets.
• The worksheets are labeled Sheet1, Sheet2, and Sheet3.
• Each Excel worksheet is made up of columns and rows.
• In order to access a worksheet, click on the tab that says Sheet#.

Excel Window basic parts and functions

Introduction

Microsoft Excel 2003 is a spreadsheet application in the Microsoft Office Suite. A spreadsheet is an accounting program for the computer. Spreadsheets are primarily used to work with numbers and text. Spreadsheets can help organize information, like alphabetizing a list of names or ordering records, or calculate and analyze information using mathematical formulas.

The Excel Window

Many items you see on the Excel 2003 screen are standard in most other Microsoft software programs like Word, PowerPoint and previous versions of Excel. Some elements are specific to this version of Excel.

Workbook

Also called a spreadsheet, the Workbook is a unique file created by Excel.

Title bar

The Title bar displays both the name of the application and the name of the spreadsheet.

Menu bar

The Menu bar displays all the menus available for use in Excel 2003. The contents of any menu can be displayed by clicking on the menu name with the left mouse button.

Toolbar

Some commands in the menus have pictures or icons associated with them. These pictures may also appear as shortcuts in the Toolbar.

Column Headings

Each Excel spreadsheet contains 256 columns. Each column is named by a letter or combination of letters.

Row Headings

Each spreadsheet contains 65,536 rows. Each row is named by a number.

Name Box

Shows the address of the current selection or active cell.

Formula Bar

Displays information entered-or being entered as you type-in the current or active cell. The contents of a cell can also be edited in the Formula bar.

Cell

A cell is an intersection of a column and row. Each cell has a unique cell address. In the picture above, the cell address of the selected cell is B3. The heavy border around the selected cell is called the cell pointer.

Navigation Buttons and Sheet Tabs

Navigation buttons allow you to move to another worksheet in an Excel workbook. Used to display the first, previous, next or last worksheets in the workbook.

Sheet tabs separate a workbook into specific worksheets. A Workbook defaults to three worksheets. A Workbook must contain at least one worksheet.